Officers meeting agendas

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2009 Agendas
2008 Agendas
2007 Agendas

November 13, 2010

The next meeting will be Saturday, November 13 after the Board meeting, which starts at 2pm

• Plotter maintenence
• website
• Financial audit?
• Audible update
• Production report
  • Cthulhu
  • Rory Rammer
  • Dancer
  • Nothing-at-All
  • House Across the Way
• Kickstarter post-mortem
  • donation button on website
  • how to be better next time

October 2, 2010

The next meeting will be Saturday, October 2 at 5:30pm

• Dragon*Con post-mortem
• Audible update
• Production meeting - to be set
• Plotter maintenance
• website
• Sound of Liberty - name change
• Financial audit?
• Henry's studio - do we want to use a different location for "Dancer"?

July 24, 2010

The next meeting will be Saturday, July 24 at 3:00pm

June 19, 2010

The next meeting will be Saturday, June 19 after the Board meeting (3:00pm...think 4:00pm for this one)

• I want us to look at www.kickstarter.com and see if it looks like something we'd like to try. It's a fundraising website.
• The plotter is printing all four colors again (thanks to my dad) but we should decide whether we still think it needs the regular maintenance and how much we're willing to pay for it.
• Formalize who is going to respond to our voicemail. Nancy has been doing it lately, and if she's willing to continue that's fine with me.
• Restarting the process of having the website redone (and a report on why the last attempt sputtered out)
• Getting a donation button on the website. This needs to be a bigger priority. Guidestar.org and justgive.org offer a service to help with this.
• Putting together a summer camp package for the Academy Theatre (building on Cyd's proposal)
• Report on the "Sounds of Liberty" project
• Discussing and deciding what constitutes a "board-level decision," which will influence how often the Board needs to meet.
• Marketing report - assessment of how our charity shows are going and where I'd like to take them next. Double-benefits are an option.
• Financial report - getting an independent audit and instructing the Treasurer on what kind of reports we'd like to be getting going forward.
• Grant applications - I've been researching these a bit and the financial reports mentioned above are a big deal for every granting organization I've encountered thusfar.
• Solidifying the production calendar for 2010/2011 - Which early-year convention are we doing (if any)? This will influence when we can do a Spring show at the Academy.
• Atlanta PlanIt - co-branding project
• Redovian Foundation - Cyd Hoskinson
• Audible.com report - royalties and customer service
• Treasurer's report - including record keeping and avoiding taxable income due to having to file full taxes b/c of SoL income
• Secretary to give copies of raw notes to some other officer

April 10, 2010

The next meeting will be April 10 after the Board meeting (starts at 2pm, think 3 or 3:30pm for this one)

• Kickstarter
• Plotter repair (http://www.advancedlaser.net/service.htm)
• Voice mail replies -> Nancy?

March 6, 2010

The next meeting is March 6, after the Board meeting (which starts at 2pm...think 3pm for this one)

• Plotter -> defunct. Alternative solutions.
• Live Performance liaison report
• website
• Audible.com

January 16, 2010

The next meeting is January 16, after the Board meeting (which starts at 3pm...think 4pm for this one)

• Secretary's report
• Treasurer's report
• VP report
  • studio time
  • title list
• CVI
• WGUN
• Marketing report